Malaria Consortium is recognised globally as a foremost
non-profit organisation dedicated to the comprehensive prevention, control,
and treatment of malaria and other communicable diseases, primarily serving
vulnerable and underserved populations. The organisation’s operational
philosophy increasingly integrates malaria interventions with similar public
health efforts—specifically child health and neglected tropical
diseases—to achieve greater, synergistic impact.
🎯 Role Description:
Administrative Officer
Location: Plateau State, Nigeria Employment Type:
Full-time
Job Summary
The organisation is actively recruiting for an Administrative
Officer to become a key member of the team in Plateau State, Nigeria.
The primary function of this role is to deliver robust administrative support
to the state office. This officer is expected to take the lead in the day-to-day
administration of the office operations, supported by project staff.
The Administrative Officer will be instrumental in ensuring
the efficient use, functioning, and management of the state office
through comprehensive general administrative and logistics support. Key
responsibilities include maintaining an up-to-date data bank of consultants,
vendors, and stakeholders. Furthermore, the officer will establish and
ensure an effective maintenance system for all office equipment, which
encompasses the generator, photocopiers, computers and their networks,
printers, and other essential office assets.
This role will provide support to the state office and
reports directly to the State Project Manager, with a dotted-line
reporting relationship to the Country Operations Manager. The
Administrative Officer will collaborate closely with the state team and country
office staff on the planning, budgeting, scheduling, and coordination of
project activities. The incumbent is also responsible for liaising with
relevant country office staff to ensure resources for scheduled activities are
available in a timely manner and meet required standards. This includes the
quantification of printed materials and the provision of necessary logistics.
Responsibilities
Office Administration - 70%
- Coordination
and Management: Coordinates the daily administrative operations of the
office, leveraging support from staff members. Oversees the management and
routine maintenance of all office assets, utilities, equipment,
consumables, and supplies.
- Asset
and Inventory Control: Holds responsibility for accurately recording
and continually updating all office assets within the official asset
register.
- Reporting:
Provides comprehensive monthly reports to the Country Office Manager
detailing state activities related to administration, procurement, and
logistics.
- Information
Management: Leads the establishment of an efficient physical and
digital filing system for the office, ensuring ease of document storage
and retrieval. Develops and maintains effective maintenance procedures for
all Information Technology (IT) equipment and computer systems within the
office.
- Logistics
Oversight: Is responsible for overseeing all logistic arrangements,
including maintaining an updated record of events and managing the travel
itineraries of staff and short-term consultants (where applicable) to
ensure proper service delivery and project satisfaction.
- Procurement
and Vendor Management: Directs the procurement of assets for the state
offices in strict accordance with the Malaria Consortium procurement
policies. Manages vendor relationships and oversees contracting with other
service providers (including security and IT). Ensures all vendor and
service provider records, including those for consultants, are up-to-date,
validly documented, and properly registered on the organisation’s database
(NAV).
- Negotiation
and Field Support: Takes responsibility for negotiations with hotels
and travel/transport service providers, and oversees the general logistics
for all field and state-level activities. Liaises with the Country Office
to resolve any administrative, logistics, or office maintenance issues.
- Supervision:
Directly line-manages the office driver, providing supervision, coaching,
and mentoring to support the development, implementation, and review of
vehicle movement plans. Verifies and signs off on the driver’s vehicle log
sheet and time sheet on a monthly basis.
Programme Activities – 30%
- Meeting
Coordination: Coordinates internal and external stakeholder, technical
meetings, workshops, and seminars, including the arrangement of all
necessary travel and accommodation.
- Programme
Logistics: Holds responsibility for coordinating the administration
and logistics support for the programme office concerning all
field-related activities within the state.
- Financial
Stewardship: Ensures value for money in all procurements for
programme activities carried out in the state, working closely with the
Finance Officer and adhering to the programme budget.
- Data
Compilation: Leads the compilation of participant lists (e.g.,
Community Health Workers (CHWs), health facility staff, team supervisors,
ward supervisors, state, and Local Government Area (LGA) supervisors)
during Mass Drug Administration (MDA) and other project events.
- Consultant
Contracting: Manages the contracting of short-term consultants within
the state office, maintaining close communication with the Human Resources
(HR) Manager at the country office and strictly following the procurement
policy.
🎓 Qualifications and
Experience
Essential
- A Bachelor's
Degree in Administration, Social Sciences, Project Management, or a
related field.
- A
minimum of three (3) years of professional experience in a related
administrative and logistics role.
- Demonstrated
prior experience within the International Non-Governmental Organisation
(INGO) sector.
Desirable
- The
applicant is a current resident of, and possesses working experience
within, the State of Assignment (Plateau).
- In-depth
experience in similar administrative and logistics positions or
assignments.
- Proven
capacity to work independently in an organised manner while maintaining
effectiveness as part of an integrated team.
Work-based Skills and Competencies
Essential
- Highly
numerate and analytical capabilities.
- Ability
to work effectively both on one's own initiative and as a cohesive team
member, often with minimal supervision.
- Excellent
communication skills (both written and verbal).
- Demonstrable
competency in budget development, work-plan implementation, and expense
reporting.
- Proven
high-quality writing skills in English.
- Expert-level
computer skills in MS Word and Excel.
- Proven
ability to multi-task effectively with superior attention to
detail.
- Strong
proficiency in the Microsoft Office suite.
Desirable
- A
demonstrable passion for Malaria Consortium’s mission; the ideal candidate
is a strategic manager with integrity who thrives in a dynamic work
environment.
- Strong
analytical skills and hands-on experience in interpreting a strategic
vision and translating it into a practical operational model.
- Knowledge
of and skill in the use of database tools, particularly MS Access,
is an added advantage.
- Proven
team-building and representational skills.
- The
ability to work effectively and respectfully in a culturally sensitive
setting.
- A
collaborative and flexible professional style, underpinned by a strong
service mentality.
➡️ How to Apply
Interested and qualified candidates are directed to submit
their applications by clicking the link below:
Application Deadline: 13th November,2025
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