Admin Support Staff at Malaria Consortium

Malaria Consortium (MC) is recognized as a premier non-profit organization singularly focused on the prevention, control, and treatment of malaria and other communicable diseases across Africa and Southeast Asia. The organization’s work involves deep collaboration with communities, governmental bodies, academic institutions, and both local and international partners to successfully deliver public health interventions that are grounded in evidence. The technical proficiency of Malaria Consortium is instrumental in reinforcing monitoring and evaluation frameworks, thereby facilitating well-informed decision-making, strategic planning, and the overarching enhancement of health systems. These efforts collectively contribute significantly to the reduction of poverty and the achievement of sustainable economic development in the regions served.

🌟 Project Background: SARMAAN-II Expansion

In line with the continuing expansion of the Safety and Antimicrobial Resistance Mass Administration of Azithromycin (SARMAAN) project, the implementation scope is being extended to encompass Adamawa and Gombe States in Nigeria. This critical health intervention involves the biannual administration of Azithromycin to children within the 0–59 months age bracket during the peak malaria transmission season. The project specifically targets geographical areas identified as having elevated infant mortality rates. To ensure comprehensive support for the forthcoming campaign across all Local Government Areas (LGAs) within both Adamawa and Gombe States, the engagement of dedicated support personnel is deemed necessary.

💼 Position: Admin Support Staff

Job Title: Admin Support Staff

Location: Gombe

Assignment Duration: (This will be a short-term, temporary engagement, typically two months, as suggested by the original context for similar roles.)

🎯 Rationale for the Role

To guarantee the seamless execution of administrative functions essential for the effective management of the round 1 Azithromycin Mass Drug Administration (AZM MDA) implementation in Gombe State and to ensure the timely conclusion of all vendor and personnel payments, the expertise of an experienced Admin Support (Temporary Assistant, TA) is required. The incumbent will be tasked with reinforcing the Gombe office operations unit.

The existing constraints, including a limited number of staff within the Operations Unit coupled with a significant workload, can potentially lead to an increase in staff stress and prolonged response times. Consequently, there is an urgent need to bring on board an Admin Support (TA). This engagement aims to alleviate the existing workload, expedite the finalization of critical administrative processes to enable complete documentation and subsequent payment of vendors, and effectively resolve any pending administrative tasks.

✨ Purpose of the Assignment

The primary objective of the Admin Support Staff is to furnish essential administrative and operational backing to the Operations Unit of the Gombe State office.

🛠️ Specific Activities for the Admin Support Staff

The Admin Support Staff will be instrumental in providing comprehensive administrative support within the Gombe State office specifically for the SARMAAN-II Project. Responsibilities include:

• Coordination and Liaison: The staff will liaise closely with the Procurement & Admin Officer to coordinate the timely retirement and payment processes for vendors, as well as to manage general administrative tasks pertaining to the SARMAAN II project.
• Document Management: Tasks involve the review, scanning, and printing of necessary support documents for all AZM MDA-related procurement activities and payment processing.
• Filing and Record Keeping: Ensuring the meticulous and proper filing of all AZM MDA-related support documentation required for payments.
• System Maintenance: Maintaining a thoroughly up-to-date filing and documentation system, covering both hard (physical) and soft (electronic) copies, for all project administrative records.
• Inventory Control: Maintaining a precise inventory of project materials, general stationery, and supplies, thereby ensuring strict accountability.
• Other Duties: Carrying out any other duties as may be formally assigned by the State Project Manager or designated supervisor.

📝 Deliverables

Upon the conclusion of this assignment, the Admin Support Staff is expected to produce the following deliverables:

• Payment Documentation Completion: Confirmation and assurance of the completeness of documentation for all final vendor payments processed during the engagement period.
• Assignment Report: A comprehensive assignment report detailing the status of all vendor payments supported.
• Activity Record: Submission of a compiled, detailed record encompassing all administrative and logistical activities supported throughout the engagement period.
• Handover: Formal handover of all project files, comprehensive documentation, and electronic data to the State Project Manager or the officially designated officer.

📚 Profile Requirements (Qualifications)

Candidates must meet the following profile requirements:

• Education: Possession of a Bachelor’s degree in any discipline, with a preference for candidates holding degrees in the Social or Management Sciences.
• Experience: A minimum of one (1) year of professional experience in a directly similar administrative support role.
• Technical Skills: Good proficiency in the use of the Microsoft Office Suite (Word, Excel, PowerPoint).
• Soft Skills: Demonstrated good inter-personal, communication, and meticulous planning skills.
• Previous Experience: Previous substantive experience in providing office administrative support is a requirement.
• Specialized Knowledge: Must possess a strong understanding, knowledge, and practical experience in effective document control and management processes.

➡️ Application Procedure

Interested and suitably qualified candidates are instructed to apply through the designated online portal.

Click here to apply

Application Deadline: 26th November 2025; 05:00 PM.

🛑 Important Notes from Malaria Consortium

• Disqualification: Applicants who fail to strictly adhere to the specified application guidelines will face disqualification.
• Shortlisting: Only those candidates who are successfully shortlisted will be contacted for the next steps in the recruitment process.
• Rolling Review: Applications will be reviewed by the hiring team on a rolling basis. As a consequence, the recruitment process may potentially conclude prior to the advertised deadline. Therefore, the submission of early applications is strongly encouraged.
• Recruitment Ethics: Malaria Consortium maintains a strict policy of not accepting or requesting any form of payment during the recruitment process. Furthermore, the organization does not accept hardcopy CVs; all applications must be submitted exclusively via the provided online application link.
• Safeguarding Commitment: Malaria Consortium is deeply committed to the protection of children and vulnerable adults. The organization ensures that all staff, partners, and representatives uphold the highest possible standards of ethical conduct. The Safeguarding Policy outlines the organizational responsibility to prevent abuse, harassment, and exploitation across all facets of its work. Every individual working with Malaria Consortium—including staff, consultants, volunteers, and partners—is expected to fully adhere to this policy and the Code of Conduct. By upholding these standards, the organization actively fosters safe environments and mitigates any risk of harm within the communities it serves.